Document Controller

About the Role

BEC Arabia is looking for a highly organized and detail-oriented Document Controller to join our Admin Department in Cairo. As a Document Controller, you will play a critical role in managing and safeguarding project documentation, ensuring compliance with industry standards and regulatory requirements. You will work closely with project managers, engineers, and other stakeholders to maintain the integrity and accessibility of all project records.

This position offers the opportunity to contribute to some of the most ambitious infrastructure and construction projects in the region, aligned with Egypt Vision 2030. You will be part of a dynamic and collaborative team, supporting the seamless execution of projects by ensuring accurate and timely documentation. With a focus on quality and efficiency, this role is integral to BEC Arabia’s commitment to delivering excellence in engineering and construction.

If you are passionate about organization, compliance, and supporting large-scale projects, this role provides a platform for professional growth and the chance to make a meaningful impact in a leading multinational organization.

Key Responsibilities

• Manage and maintain all project documentation, ensuring accuracy, quality, and compliance with company and regulatory standards.
• Develop and implement document control processes and procedures to streamline workflows.
• Ensure timely distribution of documents to relevant stakeholders, maintaining version control and tracking revisions.
• Coordinate with project teams to ensure all documentation is complete, accurate, and up-to-date.
• Maintain a secure and organized document management system, both physical and digital, for easy retrieval.
• Monitor document workflows to identify and resolve bottlenecks or inefficiencies.
• Ensure compliance with Egyptian Building Code and other applicable regulations for project documentation.
• Prepare reports and summaries on document control activities for management review.
• Support audits by providing accurate and complete documentation as required.
• Train team members on document control processes and tools to ensure consistency and compliance.
• Collaborate with IT and other departments to optimize document management software and tools.
• Handle confidential information with discretion and ensure data security.

Required Qualifications

• Bachelor’s degree in Business Administration, Information Management, or a related field.
• Minimum of 3 years of experience in document control, preferably in the construction or engineering industry.
• Proficiency in document management systems such as Aconex, SharePoint, or similar tools.
• Strong knowledge of ISO 9001 standards and document control best practices.
• Familiarity with the Egyptian Building Code and relevant regulatory requirements.
• Excellent organizational skills and attention to detail.
• Strong communication skills in both English and Arabic.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

Preferred Qualifications

• Certification in Document Control or related fields.
• Experience with large-scale infrastructure or construction projects.
• Knowledge of BIM (Building Information Modeling) processes and tools.
• Familiarity with Egypt Vision 2030 initiatives and goals.
• Advanced training in ISO 45001 or ISO 14001 standards.

Working Conditions

• This is a full-time, office-based role located in Cairo, Egypt.
• Standard working hours apply, with occasional overtime required to meet project deadlines.
• The role involves working in a professional office environment with minimal travel to project sites.
• No PPE is required for this role, but adherence to company safety policies is mandatory.
• The work environment is fast-paced, requiring adaptability and a proactive approach to problem-solving.

What We Offer

• Competitive salary and benefits package aligned with market standards.
• Opportunities for professional development and training.
• Exposure to iconic infrastructure and construction projects aligned with Egypt Vision 2030.
• A collaborative and multicultural work environment.
• Strong emphasis on safety, quality, and innovation.
• Career growth opportunities within a leading multinational organization.
• Access to state-of-the-art tools and technologies to enhance efficiency and productivity.

SuggestedRequiredSkills

• "Document management systems (e.g., Aconex, SharePoint)"
• "ISO 9001 compliance"
• "Microsoft Office Suite"
• "Version control and tracking"
• "Regulatory compliance (Egyptian Building Code)"
• "Data security and confidentiality"

SuggestedPreferredSkills

• "BIM (Building Information Modeling) tools"
• "ISO 45001 and ISO 14001 standards"
• "Large-scale project experience"
• "Advanced document control certification"
• "Knowledge of Egypt Vision 2030 initiatives"

SuggestedEducation

• "Bachelor’s degree in Business Administration, Information Management, or a related field"

SuggestedMinYearsExperience

• 3

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